While it is free to view, save and distribute PDF documents, editing PDF files using the Adobe Acrobat software is not free. In this post we will be introducing you to some free PDF Editing Tools that you can make use of to edit PDF files, without using the Adobe Acrobat software.
2 Ways: How to Edit PDF on Mac, MacBook in Free/Pro Tool: macOS. Use Preview Tool on Mac to Edit PDF file without any third-party software. Add Shapes, Arrow, Signature, FreeHand Marking and Drawings on any PDF file. Here’s the detailed guide with pictures on how to edit PDF file on Mac and Revert to original if you want. PDF Editor for Mac allows users to add, edit, or delete headers, footers, watermarks and backgrounds in a PDF file. Create and Export PDF PDF Editor for Mac allows users to convert Microsoft Office, HTML, image, and text files to PDF, PDF/A, PDF/E, and PDF/X. Create, view, print, edit, and search for text in PDF.
Reasons For Popularity of PDF
- PDF Reader Pro Free is a simple free software to edit PDF on Mac. Some notable features of PDF Reader Pro Free: You can use this software to add text, comments, notes, add anchored notes, and many more such options. You can also add circle, box, highlight, underline, strikeouts, and line.
- Nov 11, 2017 Step 2. Start Editing Text in PDF. You can see the top toolbar, click the “Edit” button to enter editing mode. After that click on the text block to modify, insert or delete the text you’re desired text.
- Jun 16, 2017 Edit PDF online, free. If you don’t need to edit a PDF on mac that often, use a free PDF editor online. Here we pick PDFfiller, the PDF editor allowing you to add text, annotate, sign, comment, highlight, etc, also you can print and share PDF files online. Upload the PDF that you want to edit on mac to the online program; Choose the mode you.
- Easy to use free online PDF editor to edit PDF files No registration or installation needed edit documents directly in your internet browser! Linux and Mac devices. As it is browser-based, you can edit PDF online with mobile devices. Secure PDF editing software. The safety of your data is 100% guaranteed thanks to an advanced level of.
Portable Document Format or PDF as it is popularly known, emerged as the leading format for document delivery and distribution, especially after it was made available for free of charge by Adobe Systems in 1993.
However, the popularity of PDF is not only due to its free availability. What makes PDF so popular is its ease of use, stability and the ability to function on all platforms, devices, operating systems and software platforms.
- PDF documents can be opened and viewed on any device, including Windows computers, Mac, Chromebook, iPhone, Android Phone, tablets and e-Readers using the Free Adobe reader.
- PDF documents take less space and retain their original formatting on any device.
- PDF documents can be password protected and encrypted
Edit PDF Files Without Using Adobe Acrobat
A PDF file is just a graphical representation or a snapshot of the text, there is really no text in a PDF file, although it appears so. This makes PDF a preferred format to distribute “read only documents”.
Unlike Microsoft Word or Excel files, PDF documents are basically meant to be “read only” files. PDF documents open in the same format across multiple devices and there is no way to edit these files from the screen viewer.
In case required, you can use the Adobe Acrobat Software to edit PDF files. However, unlike its document reader and the PDF file format, the Adobe Acrobat software used for editing PDF files is not available for Free.
It is recommended that you buy and own the Adobe Acrobat Software in case you are editing a large number of files. However, for occasional PDF editing needs you can always make use of some free tools that are available on the internet.
PDF Editor for Minor Changes
Sometimes you only need to make minor changes to a PDF document, like hiding dates, numbers, source file location or just to highlight sections of a document.
PDFEscape – This is an online PDF editor that lets you hide parts of a PDF file with its whiteout tool. You can also add annotations to the PDF document using arrows, text boxes and other shapes.
You can do these minor changes, even if the document is password protected. Here is the link to PDFEscape
Edit PDF Files by Converting to Word
An easy way to edit PDF files is to convert the PDF file to Microsoft Word or Excel document format. Use android apps on a mac. These are some of the Free tools that you can use to convert PDF files to Word format.
BCL Research – This Free tool available at pdfonline.com does a fairly good job of converting PDF documents to word, including PDF files with tables, charts, and images.
NitroPDF – Converts any PDF document including those with images and tables to Word format. Available at pdftoword.com, NitroPDF gives better results than most available tools but also takes more time.
The interface requires you to upload the PDF file to NitroPDF and provide your email address. The file will be emailed back to you after conversion to word, usually within 12 to 24 hours.
Once the PDF document is converted to Word you can easily make changes to the file and convert the document back to PDF format, using any PDF writer like CutePDF.
You can also use the native feature in Microsoft Office to print the edited document to PDF or save it as a PDF document.
Advanced PDF Editing Tools
Sometimes you may be required to do more advanaced editing like replacing images on a PDF file, without breaking the formatting or flow of the document.
PDFXChange – PDF Xchange viewer and editor lets you insert images in a PDF document, precisely on any page or location that you want to. This is not an online tool, You will need to download the PDF Xchange software to your computer in order to use it.
Inkscape – Is an Open Source vector graphics editor, with capabilities that are similar to Adobe Illustrator and CorelDraw. Inkscape can also be used to open PDF files, one page at a time, and then you can edit and re-arrange elements on your PDF file.
However, you need to be aware that Inkscape is not specifically designed for editing PDF files and is not the most efficient PDF editing tool.
Get PDF editor with OCR
You can't escape them — PDFs are everywhere, especially in the workplace. Although convenient to read, PDFs can be tricky to deal with if you just need to make quick changes to the text, sign a form, or send a file through a size-restrictive platform.
With a default PDF reader like Preview on the Mac, finding a certain word in the PDF is difficult and editing a document can be almost out of the question. Without knowing which tools to use, it will be very hard to make changes to a PDF document. Fortunately, there are plenty of PDF apps to help you get the editing job done.
You can use PDF Search to search for specific document, information, facts, or figures. This would come in particularly handy if your PDFs are very long. To pore through your PDF in batches or to scan through long files, open the app and type in a search word or phrase in the search bar. Even if you misspell a word, PDF Search's artificial intelligence feature will make an effort to understand what you mean and help you find exactly what you're looking for.
Tools to Edit PDF Documents
By now, if you don't know how to modify a PDF document, you may be left behind. Good news is taking control of your PDF files is not rocket science — whether they be for home or work, you just need the right set of tools in place to cover your everyday requirements.
To help you alter PDF documents, there are a few apps with such useful features as adding comments, filling and signing agreements for your business, removing sensitive information, and compressing large files to allow for easier sharing. Stop agonizing over how to edit PDFs and try a few of the powerful applications mentioned below. You may want to redact your PDF documents, like edit typos or add different images, but how do you go about doing so?
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A perfect toolkit that allows you to rotate, combine, highlight, annotate, and change anything about your PDF. Easy squeezy.
Apple provides every Mac with Preview, a free program that allows you to read and edit PDF files (add and highlight text, combine PDF documents and transfer pages from one PDF to another, add a signature and comments).
Edit and mark up PDFs with Preview
The experience of editing images with Preview is pretty intuitive. We've created a quick guidance for you to instantly find what you're looking for.
How to type on a PDF, add text and notes
Open the PDF in Preview and try to add text by clicking on the target text field. If it doesn't work, you'll have to add a new text or note field:
- Select Tools > Annotate > Text/Note.
- Click on the text/note box that appears in your document and start typing.
- Close the box by clicking outside it. You can move the note/text field anywhere via drag and drop.
- To customize fonts or color of text, select View > Show Markup Toolbar > A.
Highlight text in a PDF
Best Mac Editing Software Free
To activate the highlight mode in Preview, select the Highlight button in the top right corner. Click on the down arrow next to the Highlight button to change color, or choose an option to underline or strikethrough.
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When switched on, highlights will be applied to any text you click on. You can switch it off by clicking on the same Highlight button.
To view notes and highlights in the PDF, select View > Highlights and Notes.
Combine multiple PDFs
- To merge PDF files, open one PDF in Preview.
- Select View > Thumbnails to see the thumbnails of all pages.
- Click on Edit > Insert > Page from file and open another PDF.
- Choose destination and save the updated file as PDF.
Rotate, delete, rearrange pages, and renumber pages inside a PDF
You can cut pages out or change the order of pages in a few steps via thumbnails:
- Open a document in Preview.
- Navigate to View > Thumbnails.
- To rotate, click on a page thumbnail > Tools > Rotate Left or Right.
- To delete pages in a PDF, select thumbnail > Tools > Delete to remove a page from your PDF.
- Rearrange by dragging pages around in the sidebar.
To change page numbering, you can use PDFpen editor. When you open a file, go to Edit > Headers, Footers, Page numbers > Insert. From there, you can customize the position and format of page numbers as well as define a starting page.
Split PDF files
To separate pages in a scanned PDF, simply drag the page you want to remove from the thumbnails pane to desktop. If needed, you can combine those pages into a separate PDF file afterwards.
How to reduce PDF size
You can compress your PDF in Preview while exporting the doc. Once you're done with editing, select File > Export. Click on Quartz Filter to open the pop-up menu > Reduce File Size.
Apart from Preview, you can use a scanning application like Prizmo app to create easily searchable PDF files out of paper-based images like brochures, books, or posters. This app lets you scan and recognize any photo documents to make them editable. You can even take a photo of a physical document on your phone, and finish editing on your Mac.
To make corrections or rewrite some text within the original file with editable text blocks, try PDFpen. Also you can use it to highlight, draw, scribble on the document.
Edit any PDF on a Mac
To correct text with PDFpen:
- Open the desired PDF document within the application
- Highlight the text within the PDF and click Correct Text
- Erase the current text and type the desired changes
To insert and edit an image in PDF:
- Click on 'Insert' icon and choose an image you want to add
- Move and/or resize the image by dragging it around inside the PDF
- Double clicking an image lets you adjust it or add some effects
- You can also delete pictures and drop new ones
You can also edit images by converting them into PDFs with Prizmo. With powerful OCR, Prizmo app instantly captures text and makes it fluid and editable.
To create a PDF from an image with Prizmo, use the following steps:
- Click the plus icon in Prizmo
- Find your source in the drop-down menu
- Select an image that you'd like to convert to PDF and click Add
- Click Recognize in the top right corner or toggle Text mode in View.
- Editable text will appear on the right side of the window.
Add comments and annotations to a PDF
To help yourself with extra notes or annotations, you can add comments directly onto a PDF. Comments can be useful to readers when you want to provide extra information about certain parts of the document.
To add text using Preview app:
- Place your cursor where you want to insert text.
- Go to 'Tools,' click on 'Annotate,' select 'Text,' and start typing.
- To change the font, size, or color, go to 'View,' click on 'Show Markup Toolbar,' and press A.
- You also can move the text box anywhere on the document.
A regular PDF viewer app won't let you attach comments to specific areas on a PDF, so you need to use an editor like PDFpen to do that. This app allows to add comments to PDF files with highlights, sticky notes, a freehand drawing. Annotations are useful because you can embed them into the file without being too distracting for a reader. You can also use the markup tools to add shapes around important areas of the PDF and underline things to remember.
To comment and make notes on PDF:
- Click on the Comment (cmd+8) or on the Notes (cmd+7) on the
- Tap on the area of the document where you want the comment or note to appear
- Type in the comment or note area field
- Drag the comment or note text box to the desired area on the document
Fill and sign PDF forms (e-sign)
Printing documents just to sign them and scan them back can be frustrating and time-consuming. Many of us don't even have printers anymore. But luckily with e-signatures, there's no need for all that.
Now you can easily add your signature to digital forms and documents in macOS. Whether you're looking to have a new client sign an agreement, a tenancy contract, or any other PDF form, e-signature will save you time (and ink).
To sign a document using PDFpen:
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- Scan your signature and save it as an image file
- OR draw your signature right on a PDF with your trackpad, magic mouse, etc.
- Drag, resize and correct position the signature inside your PDF file.
To sign your PDF file with Preview app:
- Open the document you want to sign
- In main menu go to Tools > Annotate > Signature > Manage signatures
- To create signature tap to Click Here to Begin, draw your signature on the trackpad, press any key when finish, and then Done
- You can also scan your handwritten signature - write it on a piece of paper, hold to be visible to the camera, and Preview will draw a virtual signature.
- Choose the signature created to insert it into the document. Drag, resize and correct position of your sign like a regular image
Redact sensitive information from PDFs
Many of the PDF files on your computer may contain sensitive or personal information, leaving you at risk of becoming a victim to identity theft. For example, a PDF form could contain your tax information, credit card numbers, or other personal details that you don't want to share with third parties.
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This is where PDF redaction comes in handy. Without an appropriate PDF editor like PDFpen, it can be very difficult to remove parts of the text you want to hide from a document. Redaction can remove a word or an entire line of text with a black box or empty white space.
Of course, if you don't want to use software to redact your PDF, you can always take a black marker to cross out any information from a printed sheet. To make your life easier, use the following steps to redact sensitive information.
To redact an entire section of a document:
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- Within PDFpen, click Tools and select the rectangle tool
- Select the area of the text you want to redact
- Click Format and Redact Text-Block
To redact selected text:
- Under Tools select Text Tools
- Select the text you want to redact
- Click Format and Redact Text – Block
Compress and share a PDF
If you don't have a strong or reliable internet connection, it can be hard to send large PDF files to friends or colleagues. In order to upload large PDF files onto the cloud, send via email, or add them into size-restricted forms, you'll need an app like PDF Squeezer to help you compress the PDF file while keeping the original quality. You can rest easy that this process won't convert your PDF into a ZIP file.
To shrink your PDF resumes, applications, or visa-related documents for the web, use the following steps:
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- Open PDF Squeezer
- Drag the PDF file you want to compress into the 'Drop Your Files Here' section
- At the drop-down menu, select your preferred dpi and image quality
- Click Save
With a built-in feature to send your PDF files to friends, clients, or colleagues, it makes sharing your compressed documents super easy. Click Share to send your file via text, email, or other options.
Get a collection of PDF instruments
In a single package, download a bunch of useful PDF tools, each of which complements the other's functionality. Give it a try!
So with the use of a few apps, you'll easily be able to create, search, and share PDFs all while saving time and frustration by being able to directly make changes to your documents, add notes, or remove personal information with redaction. Best of all, Setapp can help you do all of the above and features every app you can use to increase your PDF productivity. You can try the apps mentioned here at no cost along with over 150 other high-quality macOS apps.